MEETING OF THE BOARD OF SELECTMEN
TOWN OF MOUNT DESERT, MAINE
Monday, November 3, 2008
A meeting of the Board of Selectmen was held this date in the Meeting Room at the Town Hall, Northeast Harbor, Maine.
Those present included: Vice Chair Patrick Smallidge, Selectmen, Rick Mooers, Jean Bonville; Chuck Bucklin, Town Manager Michael MacDonald; Fire Chief Mike Bender, Public Works Director Tony Smith, Town Clerk Joelle Nolan, Police Chief Jim Willis; Finance Director John Graves; Recording Secretary Jennifer McWain and members of the public. Chairman Jeff Smith was absent
I. Call to order.
Vice Chairman Smallidge called the meeting to order at 6:30 p.m.
II. Minutes
A. Approval of the minutes of the Board of Selectman meeting for October 20, 2008.
Selectman Bonville moved to approve the minutes as amended to fix grammatical error, seconded by Selectman Mooers. The vote was unanimous in favor, 4-0.
III. Appointments and Communications
A. Approve appointment of Dennis Shubert to Public Protection Committee.
Selectman Bucklin moved to approve the appointment of Dennis Shubert to the Public Protection Committee, seconded by Selectman Mooers. The motion was approved 4-0.
B. Acknowledge $600.00 contribution from Atwater Kent Foundation, Inc.
No action acknowledgement of $600.00 contribution from Atwater Kent Foundation, Inc. The Board of Selectmen directed the Town Manager to write a letter of appreciation to the Foundation.
C. Acknowledge receipt of Somesville WWTF Upgrade Weekly Construction Summary for October 17, and October 24, 2008.
No action acknowledgement of the construction summaries.
D. Acknowledge receipt of monthly report, Finance Director, Police.
No action acknowledgement of the monthly reports.
E. Acknowledge receipt of monthly financials, General Ledger, Revenue Report, and Expense Report.
No action acknowledgement of receipt of monthly financials.
IV. Selectmen Reports
Selectman Bonville inquired about the status of the June 2, 2008 minutes. She also complimented Police Chief Willis on his helpfulness for putting the building summary report together for the Board.
V. Old Business
A. Appointment of spokesperson for November 7 forum on school consolidations and high school funding formula.
After brief discussion the Board of Selectmen arrived at a consensus and decided to table the agenda item until the next meeting to determine the precise date of the "roundtable forum" on the school funding formula, and have Selectman Smallidge as the spokesperson. The Board directed Town Manager MacDonald to provide a "Cost per Student" data and graphs and a summary of the 2007 advisory referendum.
B. Update on Winter Fuel Assistance Program.
There was a brief discussion with Selectman Mooers on the recent island wide "Campfire Coalition" meeting. Selectman Mooers said that he would do further research with the Neighborhood House and the Maine Seacoast Mission and have an update for the next meeting.
C. Discussion of Building Study Summary.
There was considerable discussion with Police Chief Willis and the Board on how to further analyze the public safety needs of the Police and Dispatch departments. Police Chief Willis expressed concern and asked for direction from the Board on what does the Board envision for the department in 5 and 10 years. Town Manager MacDonald offered the idea that there may be a cost neutral solution that will require further investigation and research and he will provide additional information at a future meeting.
D. Discussion of Fire Department Equipment (Bucklin).
There was discussion with Fire Chief Bender on his report that he compiled for Selectman Bucklin on the Fire Departments equipment. Selectman Bucklin and Selectman Mooers complimented Chief Bender on his thoroughness and the valuable instructive information of his report. No action taken.
E. Authorize release of funds from NEH Marina Cap Improve Reserve Account 20-24120-82 (balance of $212,050.60) in an amount not to exceed $35,985.69.
Selectman Mooers moved to approved the release of funds from NEH Marina Cap Improve Reserve Account 20-24120-82 (balance of $212,050.60) in an amount not to exceed $35,985.69, seconded by Selectman Bucklin. The motion was approved 4-0.
VI. New Business
A. Review of Charter “Sunset Provision” re-authorization of ordinances.
After brief discussion the Board agreed to repeal and removed Ordinance #10 (Procedures Governing Transfer of Property Owned by the Town), and #28 (Burning of Debris), removed Ordinance #13 (Board of Assessment Review TM article) and #19 (Camping or Sleeping on Town Land) update then to Town Meeting vote. Ordinance #22 (No Swimming Ordinance U Hadlock and JP) and #23 (Limiting Motor Vehicle Access to Great Ponds) are to be dealt with as Municipal Officers ordinances. Ordinance #27 (Dog Ordinance) will be assigned to Sgt. Edgecomb as he is working on a similar project. The Board agreed to send #32 (Public/Private Roads), #34 (Garbage, Rubbish and Litter), #36 (Building and Street Numbering), #42 (Hawking and Peddling) and #43 (Sale of Food and Merchandise) to Planning Board for possible inclusion in the LUZO or subdivision ordinance. Town
Manager MacDonald will send the Planning Board ordinances to our attorney for "base" ordinance language that the Planning Board could "tweak". This was approved by consensus.
B. Award Wastewater truck bid to Whited Ford of Bangor for $28,832.00 and authorize release of funds from reserve account 20-24105-83 WW Work Truck Reserve (Bal. $10,000.00) and account 20-25105-86 Pollution control Reserve (Bal. $26,209.80).
There was a brief discussion with Public Works Director and Town Manager MacDonald of how and why the various amounts ended up in the differing reserve accounts. The bid was awarded to Whited Ford. Selectman Mooers moved to authorize the release of funds from funds as requested, seconded by Selectman Bonville. The motion was approved 4-0.
C. Discussion of Police/Dispatch Security issues.
There was discussion with Police Chief Willis about the public access to the lower level of the building and compromises to employee, victim and witness safety. Maintenance will install an electric release lock that Police and Dispatch will have the access points, controlling, not restricting access to the Police and Dispatch work areas.
VII. General Issues
None
VII. Other Business
There was limited discussion with Public Works Director Smith on the Town Office boiler replacement bid solicitations.
IX. Treasurer’s Warrants
Approve Treasurer’s Warrant #32 for $2,387,019.46.
Selectman Mooers moved to approve Treasurer’s Warrant #32 for $2,387,019.46, seconded by Selectman Bucklin. The motion was approved 4-0.
X. Executive Session
Pursuant to 1 M.R.S.A. §405.6.A (1), Personnel, Town Manager Annual Review.
Selectman Mooers moved to table the executive session agenda item until December 15, 2008, when the full Board is expected to be present, seconded by Selectman Bonville. The motion was approved 4-0.
At 8:30PM Selectman Mooers moved to adjourn the meeting, seconded by Selectman Bucklin. The vote was unanimous in favor, 4-0.
Respectfully submitted,
Rick Mooers
Secretary
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